Terms

Terms of service

Version 1.5 · Last updated 7 October 2026

These terms govern your use of Habitus Mind. The two sections that carry real weight are your responsibilities for data you record about other people and the fact that nothing here is medical advice. Please read at least those.

1. The service

Habitus Mind, of Kuala Lumpur, Malaysia, provides a private web application containing Number Method, a Fitness Tracker, a Network Tracker, a Game Lobby and related tools.

Anyone can create a free account. Members who joined by invitation before sign-up opened keep the access they were given. The service is offered as-is and is under active development: modules may change, gain restrictions, or be withdrawn.

2. Accounts and access

You can create an account yourself with your email address and a password. You must be 18 or older to do so. We confirm the address by emailing a one-time code, and the account only becomes active once you type it in. Accounts created by us before sign-up opened keep their username, and can add an email from the Profile page.

One person, one account. Do not create extra accounts to get more of the free tier. Access to individual modules depends on the permissions attached to your group, and those can change.

You are responsible for keeping your password confidential and for everything done through your account. Do not share your account or let anyone else use it. Enable two-factor authentication if it is available to you. Tell us promptly if you believe your account has been accessed by someone else.

3. Your responsibilities

Give accurate information when asked. Keep to any usage limits attached to your group, including daily credit allowances and contact caps. Do not attempt to circumvent them.

The free tier. A new account joins the Free plan, which has daily limits: Number Method readings, Fitness and Finance entries, new contacts, meetings and notes, and Debrief sessions. Free readings are single-date charts that show the codes without the written interpretation of each code. Your Profile's Usage panel shows the current limits and what you have used today. Limits reset at midnight, Malaysia time. We may change them; a change that reduces what Free includes is handled as section 9 describes.

Credits and AI Credits. Credits and AI Credits are allowances for using the service, not money. They have no cash value, cannot be transferred or sold, and your daily allowance does not roll over. When you confirm your email you receive a one-time welcome grant of AI Credits (10 at the time of writing). It is given once per email address, including when an account is deleted and the same address signs up again. AI Credits held in your wallet, whether granted to you or, once packs go on sale, purchased, never expire, and are used only after that day's allowance is spent. AI features are billed on actual use, in whole AI Credits, rounded up, with a minimum of one per use; a job that can cost more shows its estimate before it runs.

4. Data about other people

Network Tracker and Number Method let you record personal information about other people — names, dates of birth, phone numbers, employers, private notes about your conversations, and photographs of their name cards.

You are responsible for what you record and why. By entering it you confirm you have a lawful reason to hold it, that you obtained it legitimately, and that you will keep it accurate and no longer than you need it. Do not record special category data about anyone — their health, religion, politics, sex life, ethnicity or biometrics — and do not record anything you could not justify to that person's face.

Where data protection law applies to your own use, you may be a controller of that data in your own right, with your own duties — including telling people you hold data about them, under Article 14. This clause does not shift our responsibilities onto you; it makes clear that yours exist alongside ours.

If a person asks us to remove data you hold about them and we are required to act, we will, and we will tell you we have.

5. Fitness is not medical advice

The Fitness Tracker records what you tell it and generates summaries and targets from it. None of that is medical advice, a diagnosis, a treatment plan, or a substitute for a qualified professional. Calorie figures, targets and summaries are estimates and may be wrong.

Do not use it to make decisions about a medical condition, medication, pregnancy or an eating disorder. Speak to a doctor or a registered dietitian. If you feel unwell, seek medical help rather than logging it here.

6. AI output

Several features use an AI model to produce summaries, extract text from name cards, and suggest prompts. AI output is generated, not verified. It can be confidently wrong, it can misread a card, and it can invent detail that was never in your input.

Check anything that matters before you rely on it or repeat it to someone else. We are not liable for decisions you take on the basis of unverified AI output. Section 5 of the privacy notice explains what leaves our servers when you run one of these features.

7. Acceptable use

You may not:

  • access, or try to access, any account, group or record that is not yours;
  • probe, scan or test the security of the service, except under our responsible disclosure policy;
  • run load, stress or denial-of-service testing;
  • scrape the service, automate access outside normal use, or resell access to it;
  • upload malware, or content that is unlawful, harassing or infringing;
  • use it to build a profile of someone for the purpose of harassing, stalking or intimidating them;
  • use it in breach of any data protection, privacy or anti-spam law that applies to you.

8. Your content

You keep ownership of everything you enter. You grant us only the permission needed to store, process and display it back to you, and to send it to the processors named in the privacy notice so the features you invoke can work. We do not use your content to train AI models, and we do not use it for advertising.

You can ask for a copy of all of it, or for it to be deleted, at any time by emailing privacy@habitusmind.com from the address you sign in with, as set out in the privacy notice.

A food you submit to the Food Library is the exception to "display it back to you": by submitting it you let us show it to other members once an approver accepts it, without your name, let approvers correct or remove it, and keep it in the library if your account is closed. Submit only numbers you have taken from the source you name.

Joining a Circle is the second exception: by joining you let us show your display name and the date you joined to the other members of that circle, and a line you send to one member to that member, with its date, meal and your note. Nothing is written into their account until they accept it. It also covers the leaderboard percentages you switch on (the share of days you logged, were within 10% of your calorie target or met your protein target, and how far you moved towards your target weight), shown to the members of your circle only, each one off until you switch it on. Nobody in a circle can see your diary, weights or targets. Invite only people who expect to hear from you, and send only lines that are yours.

9. Availability and change

We do not promise any particular uptime. The service may be unavailable for maintenance, upgrades, or reasons outside our control. We may add, change, restrict or remove features, and we may change these terms — the version and date at the top of this page will change with them. Continuing to use the service after a change means you accept it. If a change materially reduces what you get, we will tell you rather than let you discover it.

10. Suspension and termination

We may suspend or close an account that breaches these terms, that puts other users or the service at risk, or where we are legally required to. Where it is reasonable to do so we will warn you first and give you a chance to put it right.

You can have your account deleted at any time by emailing privacy@habitusmind.com from the address you sign in with. Deletion signs you out on every device and removes your data as set out in the privacy notice; we do not keep a dormant copy. Ask for a copy of your data first if you want one, because deletion cannot be undone. Unused AI Credits in your wallet are removed with the account.

11. Intellectual property

The software, design, visual identity, written content and source code of Habitus Mind belong to Habitus Mind, except where stated otherwise. Nothing in these terms transfers any of it to you; you receive a personal, non-transferable right to use the service while your account is open.

Third-party components remain under their own licences.

12. No warranty

The service is provided "as is" and "as available", with no warranties of any kind, express or implied, including implied warranties of merchantability, fitness for a particular purpose, accuracy or uninterrupted availability.

Keep your own copies of anything you cannot afford to lose. We take care with your data, but we do not offer a backup or recovery guarantee.

13. Limitation of liability

To the fullest extent permitted by law, we are not liable for indirect, incidental, consequential or special loss arising from your use of, or inability to use, the service — including lost profits, lost data, or business interruption — nor for any decision you take on the basis of AI output or fitness estimates.

Nothing here excludes liability that cannot lawfully be excluded, including for death or personal injury caused by negligence, or for fraud. If you are a consumer, these terms do not affect your statutory rights.

14. Governing law

These terms are governed by the laws of Malaysia, and the courts of Malaysia have exclusive jurisdiction over disputes arising from them. If you are a consumer resident elsewhere, this does not deprive you of the protection of mandatory consumer law where you live. If any provision is unenforceable, the rest stands.

15. Contact

Questions about these terms: the contact form or WhatsApp on +60 12-210 4914. Privacy requests go through the privacy notice, and security reports through the security page.